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Four Things to Double Check When Completing a DEA 222 Request Form

2 years ago  •  Add Comment  •  by Donna Bliss

As you are aware, controlled substances are highly regulated by the Drug Enforcement Administration (DEA) and all Schedule II (CII) controlled substances returned to a reverse distributor must be accompanied by an accurate DEA 222 form.

For customers who receive On-site pharmaceutical returns service, DEA 222 Forms are completed by your local GRx service representative. If you are mailing in Scheduled II controlled substances on your own, you must complete a DEA 222 Request Form prior to sending the product to GRx for processing.

Since your DEA 222 form must be completed accurately and all information listed must directly correspond with any products you are shipping to GRx, it is very important that the DEA 222 Request Form is completed properly.

Take the time to review your DEA 222 Request form to ensure you avoid the four most common errors:

1.  Using an incorrect National Drug Code (NDC) number (wrong manufacturer or wrong strength).

The NDC number is a unique product identifier. Each drug product listed is assigned a unique 10 or 11 digit (11 when you include the leading or lagging zero), 3-segment number.  This number, known as the NDC, identifies the labeler, product, and package size. Make sure you are using only one NDC number for each drug item to allow proper identification.

2.  Combining NDC numbers for different strengths and different manufacturers under one NDC number.

Each drug product is assigned only one NDC number. Combining more than one product under one NDC number will lead to incorrect identification of the product.

3.  Wrong customer DEA number

Legally, the DEA number is solely to be used for tracking controlled substances.  It is often used by the industry, however, as a general “prescriber number” that is a unique identifier for anyone who can prescribe medication.

A valid DEA number consists of:

  • 2 letters, 6 numbers, & 1 check digit
  • The first letter is a code identifying the type of registrant
  • The second letter is the first letter of the registrant’s last name

Make sure you are using your correct DEA number when completing the DEA 222 Request Form.

4.  Wrong account information such as mixing up inpatient vs. outpatient, hospital or regular vs. 340B.

Be sure to properly identify your pharmacy. For example, make sure you differentiate between an inpatient and outpatient pharmacy or a 340B account as they may have different account numbers.

What To Do After You Receive Your DEA 222 Form

After you receive your DEA 222 Form from GRx, the form must be signed. Retain the brown copy for your records and mail the green copy to your local DEA office. Send the blue copy to GRx with only the Schedule II controlled substances listed on the form. You must not ship or combine CIII-V, RX, OTC drugs or another return with your CII return.

If you have any questions about completing the DEA 222 Request Form, please call our Customer Service department at 1.800.473.2138 and they will be glad to help you.

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